Terms of Service

What we do

Summit Filings prepares and submits business filings (formation, compliance, expansion, and exit services) on your behalf, based on the information you provide at checkout and afterwards. We act as your filing agent. We do not become an owner, officer, member, or partner of your company, and we do not run your business.

Government fees charged by a state or federal agency are separate from our service fees wherever indicated, and we pass them through at cost.

We are not a law firm

Summit Filings is not a law firm, an accounting firm, or a licensed tax adviser, and nothing we provide is legal, tax, or financial advice. No attorney-client relationship or privilege is created by using this site or buying a service.

Our guides, state pages, fee tables, and support answers are general information. They are not a substitute for advice from a licensed attorney or accountant about your situation. If you are unsure whether a service fits you, get that advice before purchasing.

The AI assistant

Sherpa is software, not a person, and it says so. It answers from the information published on this site and from our own tables of state fees and service details. It is general information in exactly the sense described above: it is not legal, tax, or financial advice, and nothing it says creates an attorney-client relationship.

Nothing Sherpa says is a quote, a commitment, or an order. What you are buying and what it costs are what appears in the cart and at checkout, and those prevail over anything said in a conversation. A conversation places no order and obliges neither of us.

It can be wrong, and being software it can be confidently wrong. Where an answer matters to a decision, check it against the relevant page or ask us directly at info@prodezk.com. We may limit, pause, or end a conversation, and we cap how long one can run.

Who can use Summit Filings

You must be at least 18 years old and legally able to enter a contract. If you buy on behalf of a company, you confirm you are authorised to bind it.

You confirm that you and your company are not subject to sanctions or trade restrictions that would make it unlawful for us to serve you.

Your responsibilities

You are responsible for the accuracy and completeness of everything you give us, and you confirm the information is yours to provide. We file what you tell us. A filing rejected by an agency because of information you provided may require a new filing, and the new government fee and our service fee are payable again.

If a filing is rejected because we made the mistake, we correct and refile it at our cost.

Keep your portal credentials to yourself. Activity under your login is treated as yours.

You authorise us to file for you

When you buy a filing, you appoint Summit Filings to prepare it, to act as organizer, incorporator, or authorised filer where a form requires one, to sign and submit it in your name, and to receive the agency's response. That authority covers only the filings you bought.

Being the organizer on a formation is an administrative role. It gives us no ownership of and no control over your company, and we resign it when the filing is done.

You also authorise us to charge your payment method for government fees, and for any agency late fee or penalty that has to be paid to complete a filing you asked for. We tell you before we do.

What we check, and what we do not

We check a filing for completeness, spelling, internal consistency, and that it meets the agency's formatting rules. That is the review our fee pays for.

We do not check whether a structure suits your tax position, whether a name infringes somebody's trademark, whether you need a licence, or whether the choice you made is the right one for your business. Those are questions for an attorney or an accountant.

Orders left unfinished

Most filings need information only you can give us. We ask for it by email and in your portal, and we follow up.

If an order sits without the information we need for 120 days, we may close it. Where we have already paid a government fee or done the work, that money is not recoverable. Where we have not, write to us and we will refund what we can.

We may refuse or stop work

We may decline an order, suspend work, or close an account at any time, for any lawful reason. That includes suspected fraud or identity misuse, sanctions or legal restrictions, an unlawful purpose, abusive behaviour toward our team, a history of chargebacks, information we cannot verify, or a filing we are not able to make.

If we refuse or stop work before a filing is submitted, we refund what you paid for the work not done. Where the law allows, we are not obliged to explain a refusal.

Prices, and changes to them

Prices on this site apply to new orders and can change at any time. The price you see at checkout is the price for that order.

Government fees are set by the agencies, not by us. They change without notice, sometimes between the day you pay and the day we file. Where a government fee rises before we submit, we may ask you for the difference or cancel the order and refund it, at your choice. Where it falls, we refund the difference.

Nothing here obliges us to honour a price shown in error. If a price is obviously wrong, we will tell you before doing the work and let you cancel for a full refund.

Plans and memberships

Plans are subscriptions. They renew automatically for the same period, at the price in effect at renewal, and charge the payment method on file until you cancel. You authorise those recurring charges when you subscribe.

You can cancel at any time from your portal. Cancelling stops the next renewal and keeps your plan running to the end of the period you already paid for. We do not refund part of a period that has started.

What a plan includes resets each period. Unused filings, allowances, or credits do not carry over and have no cash value.

If a renewal payment fails, we may retry it, pause the plan, or cancel it, and we may keep working on filings already in progress until the balance is settled.

For a plan billed yearly, we email you before it renews, with the date and the amount, in time to cancel if you would rather not continue.

When a plan price changes

We may change plan prices. If the price of your plan goes up, we tell you by email at least 30 days before the renewal it applies to.

Continuing past that renewal is how you accept the new price. Cancelling before the renewal date avoids it entirely. A price increase never applies retroactively to a period you already paid for.

Turnaround times

Any time frame we give is an estimate. The part we control is preparing and submitting your filing correctly and promptly. How long an agency takes to process it is outside our control, and so are agency backlogs, closures, system outages, and rejections for reasons of their own.

We do not guarantee that a company name will be available, that an agency will approve a filing, or that a filing will be processed by a particular date.

Refunds

If we have not started work on your order, write to info@summitfilings.com and we refund our service fee in full.

Once a filing has been submitted to a government agency, the government fee is gone and is not refundable, and our service fee for that filing is earned. If we have started but not yet submitted, we refund our service fee less the work already done.

Subscriptions follow the plan section above. Refunds are issued to the original payment method.

Discount codes

Codes apply to our service fees only, never to government fees. Unless a code says otherwise, it works once per customer, cannot be combined with another code, has no cash value, and cannot be applied to an order already placed.

We may withdraw or cancel a code at any time, including where it has been shared publicly or used in a way it was not meant for.

Registered agent and mail services

Where you buy a registered agent service, we accept service of process and official mail at the address we provide, and forward it to the contact details you keep current in your portal. Keeping those details current is your responsibility, and we are not responsible for what you miss because they were out of date.

We may resign as your registered agent as state law allows, with notice, which leaves you responsible for appointing a replacement.

Mail and address services may not be used for unlawful purposes, and we may refuse or stop them.

Communications

While you have an order or a plan with us, we send messages about them: receipts, filing updates, deadlines, and requests for what we need from you. These are part of the service and are not marketing, so they cannot be unsubscribed from while the service is running.

Marketing email is separate and you can opt out at any time from any such message.

Chargebacks

If something is wrong, tell us first. Most problems are faster to fix than to dispute.

A chargeback on work we have completed is money taken back for a service you received. We may contest it with the evidence of the filing, suspend the account while it is open, and recover what we are owed.

Prohibited uses

Do not use Summit Filings to break the law, to impersonate anyone, to file on behalf of a company you have no authority over, to launder money or evade sanctions, to submit false information to a government agency, to interfere with the site or its security, or to scrape or copy it for a competing service.

Third parties

We rely on other companies to run this service, including payment processing, hosting, email delivery, and our own operating systems. We choose them carefully, and we are not responsible for their acts, outages, or failures beyond what we can reasonably control.

Links from our site to other sites are not endorsements, and we are not responsible for what is on them.

Our site and content

The site, its text, design, guides, and data tables are ours and are protected by copyright. You may read and use them for your own business purposes, not republish or resell them.

What you give us stays yours. You give us permission to use it to provide the services, which includes sending it to government agencies and the partners named in our Privacy Policy.

Documents you send us

We keep a digital copy of what you upload, so your portal holds your filings and so we can answer questions about them later. Our Privacy Policy says for how long.

Do not send us original documents. We work from copies and cannot return or be responsible for originals.

No warranties

The site and the services are provided as they are, without warranties of any kind beyond those the law will not let us exclude. We do not warrant that the site is uninterrupted or error free, or that the information on it is complete or current.

Limitation of liability

To the maximum extent the law permits, we are not liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, lost business, or lost goodwill, even if we were told they were possible.

Our total liability for any claim arising out of a service is limited to the amount you paid us for that service.

Some places do not allow these limits, so parts of this section may not apply to you.

Indemnification

You agree to defend and hold harmless Summit Filings, Prodezk INC, and their officers, employees, and contractors from claims, losses, and reasonable legal costs arising out of your use of the services, information you gave us, or your breach of these terms or of any law.

If we disagree

Contact us first at info@summitfilings.com. We will try to resolve it with you directly, and most things end there.

If that does not work, any dispute is settled by binding arbitration on an individual basis in Miami-Dade County, Florida, under the rules of the American Arbitration Association, and not in court and not as part of a class or representative action. Either of us may still bring a matter in small claims court if it qualifies.

You can opt out of this arbitration agreement by writing to info@summitfilings.com within 30 days of your first order. Opting out changes nothing else in these terms.

Where 25 or more similar claims are brought by the same or coordinated counsel, they may be handled in batches, so that a group filing does not turn an individual process into a different one.

Governing law

These terms are governed by the laws of the State of Florida, United States, without regard to conflict-of-law rules. Where a matter goes to court rather than arbitration, it belongs to the state and federal courts in Miami-Dade County, Florida.

Changes to these terms

We may update these terms. The date at the top says when they last changed, and material changes are announced by email or in your portal before they take effect.

Using the services after a change is how you accept it. A change never applies retroactively to a filing already submitted.

Contact

Summit Filings is operated by Prodezk INC, 848 Brickell Avenue, Suite 950, Miami, FL 33131, United States. Write to info@summitfilings.com.